Data Audit & Migration

Maintaining valid and consistent data is the foundation of every business application.

Data integrity can be challenging in today’s world of federated SaaS solutions, direct employee access / self service to applications, and constant change. Providence Technology Solutions provides services to help you address these challenges.

Managing significant amounts of data can be a highly complex undertaking. Whenever you need to audit and/or migrate your data, it’s crucial to have the right professionals on your side. The experts at Providence Technology Solutions are highly skilled and experienced, leveraging a proprietary set of software tools. We work right alongside your own subject matter experts to audit, migrate and integrate your data faster, more accurately and at less cost.

To talk with us about your company’s specific data service needs, contact us online, email us at info@theptsteam.com or call 904.719.8264 today.

Data Audit Services

When you partner with Providence Technology Solutions for data audit services, we typically focus on these five high-level goals:

  1. Improve data quality
  2. Minimize data integrity issues
  3. Reduce data volume by detecting redundant or obsolete data
  4. Reduce data extraction and upload times
  5. Improve data integration, reporting and analytics capabilities

Companies hire us when they need to:

  • Prepare for an internal or external audit or compliance review
  • Identify gaps, inaccuracies and differences between multiple databases or HR-related systems
  • Reconcile multiple HR systems, such as payroll, benefits, and direct bill
  • Validate employee data, benefit elections, and deductions prior to open enrollment
  • Create better HR analytics and reporting

To help your company address these challenges, we recommend our HCM Data Audit Xpert Service that utilizes domain-specific HR consultants supported by a sophisticated, proprietary data analytics technology to bridge the gap between technology, HR professionals, and auditors.

Data Migration Services

Providence Technology Solutions is highly experienced in data migration strategy, process and execution. We assist our clients during migrations when they:

  1. Are moving to a new vendor
  2. Require better HR reporting and analytics
  3. Want to optimize their use of data within or between HR modules or systems
  4. Anticipating a spin-off, acquisition or merger
  5. Need to prepare for internal audits, external audits, or compliance reviews

If your company is facing one or more of these challenges, we recommend our HCM Data Migration Xpert Service that utilizes domain-specific HR consultants supported by a sophisticated, proprietary data analytics technology to bridge the gap between technology and HR professionals. We do far more than data migration. We work right beside your experts to achieve successful data integration.

Benefits of using this service include data analytics technology, processes and team members who are domain specific to HR. This service will allow you to:

  • Improve the quality of HR, payroll, and benefits data
  • Minimize data integrity issues
  • Reduce data volumes
  • Reduce data extraction and upload times
  • Improve data integration, reporting and analytics capabilities
  • Complete data migration and integration faster, and more accurately and at less cost

Whether you need data audit or data migration services, contact us online, email us at info@theptsteam.com or call 904.719.8264 today.

Data Audit & Migration FAQs

What is data migration?

Data migration is the process of moving data from one location to another, such as when companies migrate data from one application to another and/or from one format to another. Data migration often occurs when a business chooses a new application or goes from on-premise solutions to cloud-based ones, or when two or more companies consolidate, among other reasons, with the goal often being to optimize operations.

Why the big interest in HCM software data migration services now?

HCM data migration services are in significant demand now as increasing numbers of companies are moving applications to the cloud, and this cloud migratory pattern is likely to continue. Also, when companies choose new vendors, they need to migrate data to that new application. Plus, when companies consolidate, they typically merge their data, either into one of the already-existing systems or to a brand new one; in either case, data needs to be migrated.

What companies need human resource data migration services?

Any company moving data of volume and/or value from one location to another is likely to need data migration services. This can happen when two or more companies consolidate when new applications are implemented when companies are moving data to the cloud and so forth. Other companies needing data migration services include those improving their human resources reporting and analytics, those wanting to optimize data usage among systems, those anticipating spin-offs and acquisitions, and those preparing for audits and compliance reviews.

Because data is typically one of the most valuable assets of companies today, professional migration services are recommended to preserve data integrity and quality.

How complex is a data migration project for HCM Software?

It depends! Data migration projects for HCM software can range from reasonably simple ones to highly complex undertakings. What’s important is that companies not underestimate the complexity of their own migrations, because that can lead to significant problems with data integrity and quality. When this happens, this fix is typically more expensive than if data migration services were used from the start.

How proven are today’s HCM data migration methodologies?

Excellent data migration methodologies now exist, ones that are time-tested and proven. What’s crucial, though, is that you use the right tools and methodologies for your company’s specific needs, following data migration best practices. Our HCM Data Migration Xpert Service bridges the gap between technology and HR professionals by using domain-specific HR consultants supported by a sophisticated, proprietary data analytics technology. We work right alongside your team, from start to finish.

How do you define a data migration strategy, and what are best practices?

We first work with a company to find out why they need to migrate data and what they plan to accomplish through this migration. Strategies may differ, for example, if a company is migrating to improve analytics than if the goal is to prepare for a compliance audit. Data migration best practices remain the same, no matter the goals, and range from evaluating data complexity to performing quality assessments, and from choosing the right data migration tools to establishing risk management processes, change management strategies and more.

How do I get started with data migration services?

To get started with your data migration services, contact us online, email us at info@theptsteam.com or call 904.719.8264 today.

What is a data audit?

A data audit involves assessing data for integrity and quality, as well as whether it’s optimized for intended uses. During an audit, data is reviewed based upon established professional protocols and best practices. Goals of an audit typically include to improve data quality while minimizing integrity issues, and can also include deleting redundant and/or obsolete data to reduce volume, and to reduce extraction and upload times. Data audits can also be conducted to improve integration among modules and systems, and to improve reporting and analytics capabilities.

How do you conduct an HCM data quality audit and why is it important?

When performing a data audit, we determine if data collected and stored is what's needed for intended purposes and whether there is, in fact, a purpose for each piece. We analyze data storage and protection methods, processes for deletion and more. These audits are important to identify gaps and inaccuracies among systems, to validate employee data, to help companies prepare for audits and compliance reviews and much more.

What is a data quality issue?

When reviewing data quality, we check to see if the right data is being stored, appropriately organized, and securely protected. We check for inconsistencies in data and the ease of use when searching for information, among other issues. When problems or efficiencies are spotted, these are data quality issues.

How is data discovery best achieved in the audit process?

Data discovery is the process of collecting data from multiple company databases and then consolidating it for appropriate evaluation and optimization. At Providence Technology Solutions, we provide an HCM Data Audit Xpert Service that combines the best of human expertise by domain-specific HR consultants, along with sophisticated, proprietary data analytics technology. This methodology provides an invaluable service to companies as we bridge the gaps among technology, HR professionals, and auditors.

 

Is the HCM data audit process secure?

When done by experienced professionals, yes, an HCM data audit is quite secure. In fact, ensuring data security is at the core of the auditing process at Providence Technology Solutions, and our consultants are available to share information about how we will protect your data throughout the entire data audit process.

 

How do I get started with HCM data audit services?

To get started with your data audit services, contact us online, email us at info@theptsteam.com or call 904.719.8264 today.

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